How to Keep Your Orchestra’s Musical Instruments Safe in Storage?

An orchestra's instruments are more than just tools. They are extensions of the musicians themselves, imbued with years of practice and the very soul of the music. Needless to say, they are investments as well. Proper storage and transportation are essential for safeguarding these valuable buys and ensuring they continue to produce their best sound. Here, we delve into best practices for keeping your orchestra's paraphernalia safe and secure, from storage solutions to transportation techniques.

The Ideal Storage Environment

Climate control is paramount. Temperature and humidity are crucial factors. Aim for a cool, dry space (ideally 68-72°F and 40-60% relative humidity). Fluctuations can cause warping, cracking, and loss of responsiveness in wooden devices. Invest in dehumidifiers or humidifiers as needed. Avoid storing them near heat sources or air vents. Cleanliness is another to-do. Dust and debris can damage delicate mechanisms. Maintain a clean storage area and regularly dust the equipment and cases with a soft, lint-free cloth. You cannot afford to miss light control. Direct sunlight can fade finishes and damage some materials. Opt for a well-lit but indirect light source in the storage area.

Choosing the Right Storage Solution

Hard cases make the first line of defense. A well-fitting hard case provides superior protection against bumps, drops, and crushing. Look for cases with interior padding and compartments for bows, reeds, or other accessories. Stands and racks also deserve your attention. For devices not in cases during practice sessions, use sturdy stands or racks that offer secure support. Avoid overcrowding stands, and ensure proper weight distribution to prevent tipping. Go and get yourself vaults or closets right away! Dedicated storage spaces should be secure and well-maintained. Utilize shelving or cabinets to keep musical things off the floor and away from drafts or moisture.

Instrument-Specific Storage Considerations

In the case of string ones, loosen the strings slightly to prevent tension warping. Store bows unstrung and separate from the instrument. Consider using a humidifier for dry climates. For wind gears, make sure to empty water keys and swab out moisture before storage. Store disassembled them (if applicable) in their cases with all parts secured. And when it comes to percussion equipment, store drums with the heads slightly loosened to prevent warping. Use stands for cymbals and gongs to prevent them from sagging. Dear reader, regardless of which musical device you have, do not forget to get a dedicated orchestra insurance plan. Make it your top priority. Everything else will fall in place.

Transportation Essentials

Planning and preparation are the first steps. Before any travel, ensure all gears are in good working order and have fresh strings, reeds, or other necessary supplies. Double-check that all cases are secure and latches are functional. Keep a check on loading and unloading too. Develop a standardized system for loading and unloading them to minimize the risk of dropping or bumping. Lift heavy ones with proper technique to avoid back strain. There are many transportation considerations you need to keep in mind.  Use secure straps or tie-downs to prevent instruments from shifting during transport. In hot weather, avoid leaving equipment in direct sunlight inside vehicles. Familiarize yourself with airline instrument transportation policies and fees. Pack them in sturdy, airline-approved cases and consider additional insurance for valuable instruments.

Additional Tips

You may develop a labeling system: Clearly label each case with the owner's name and instrument type for easy identification. Schedule regular instrument maintenance and cleaning to prevent minor issues from becoming major repairs. Raise awareness among musicians about proper instrument care and handling practices. Always keep your orchestra insurance policy handy.

Conclusion

By following these best practices, orchestras can significantly reduce the risk of damage to their instruments during storage and transportation. A well-maintained and protected instrumentation not only ensures optimal playing conditions but also contributes to the overall longevity and value of the orchestra's investment. Remember, taking care of your instruments is an investment in the future of your music.